Export Customs Clearance Process: Here's how the export customs clearance typically works: 1. Once the export order is confirmed and verified, the electronic data is transmitted to customs. Normally, this order gets automatically processed by the computer within 2-3 minutes. If it doesn't get approved quickly, it means the order requires a manual review. 2. You'll need to print the official paper customs declaration form. The color of this form depends on the sixth digit of the company's 10-digit code and the type of trade. Specific instructions for this are outlined in the sales order specifications. 3. Gather all the necessary customs declaration documents. These include: customs declaration form - power of attorney - invoice - packing list - triple order - verification form - export Minglian customs declaration form printing application. Note that the triple order and the verification form should not be printed until after the goods have been released. Make sure to fill out the power of attorney, box numbers, and seal numbers on the triple order, and include the product name, amount, and customs declaration number on the verification form. Ensure the box number is clearly marked on the triple sheet, as this is crucial for customs clearance (double-check the box number—it’s really important). 4. Sign the customs declaration form and stamp it properly. 5. Depending on the ship's name, group together the customs declaration forms for the same voyage into the same customs declaration bag. For the export Minglian customs declaration form printing application, only one application per bag is needed, and all orders for the same ship should be included in the same application. 6. Use the computer dispatch system to send the trial channel order. If done through the computer, the ship's certificate must be submitted before 10:30 am (in Beilun). If not using the computer, you can manually submit orders by 4 pm (or close to the end of the workday). The manual submission location is at the customs declaration hall in Beilun, specifically at the counter on the left-hand side. 7. When the computer shows the order number in the number window, it must be handed over to that window. Failing to do so will result in deductions (this is usually for the same day’s list of the same customs agent unless the channel count reaches its limit). 8. Next, check if the order has been released at the customs terminal. If it has been released, you can collect the order from the original dispatch window. Usually, it's at the original window, but sometimes it might be transferred elsewhere. 9. If the order hasn’t been released, there may be an issue with the documents. If the customs teacher holds up the order, you should visit the window immediately to inquire (usually, the customs teacher won’t call to inform you, so it’s good to check half an hour before leaving work). Another possibility is that the order needs further inspection, and the customs will generally contact you directly. 10. For orders that are normally released, retrieve the triple order and the verification form (along with any other reusable original documents like top production certificates). Check that the box number on the triple sheet is covered. After the inspection, the verification form should be stamped with the "seal examination" mark, while the remaining documents should be returned to the bag and kept at customs. 11. Afterward, the documents will move to the fourth floor of the documentation section. For regular orders, print the settlement and tax refund customs declaration form and collect it from the fourth floor. Once you've received your list, the order is fully cleared. 12. If there's a problem with the order (as mentioned in point 9), speak to the customs officer who requested your presence. If you need to modify or delete the order, fill out the appropriate application form, have it signed by the customs officer who made the changes (or deletions), get approval from the section chief, and then submit it to the customs officer for processing. The updated order can be checked via the PRE2 system (select D to print the post-contract declaration form). If changes were made, you can reprint the correct customs declaration. Deleted orders can be queried in the POP2 program of the terminal, and if they’ve been successfully deleted, they can be resubmitted. (Note: A cancellation form can also be used for unreleased orders, but if the documents have already been released, the verification form becomes void.) 13. If an inspection is required, first register on the inspection logbook of the Export Section, create a seal, and send the seal to the supervision department of the terminal where the container is located for inspection. 14. The inspection process generally involves: accepting inspection orders - moving the containers - unpacking and inspecting - writing an inspection report - signing off by customs brokers - signing by armed police - signing by the department head - returning the orders. The exact steps may vary slightly depending on the situation and are further detailed during import declaration operations. 15. Assuming everything goes smoothly during the inspection, great! But if there are issues, you’ll handle them accordingly. In conclusion, the export customs clearance process can be complex, but following these steps ensures a smoother experience. Always double-check everything and communicate effectively with customs officers throughout the process.
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